Here at Ats Films we do not ask for any data that we do not need. In fact, we hardly need any at all from our clients. In most cases we just ask for a name, and a way to contact you- be it a phone number or email address. Ats Films does not 'cold call'.
Once you have booked your services and arranged a date for filming, we turn up and film what we agreed on. All film is then stored on a private, password protected computer and kept on that system until the project is finished. After this, ALL film clips are deleted from the computer unless I have been asked otherwise (sometimes clients want me to keep the footage to go in future films, OR they have given me permission to a put a clip in a showreel). These are the only situations in which film is kept.
1. THE DATA I COLLECT.
As a data controller I collect a variety of data in order to deliver my services, and I will manage your personal data transparently, fairly and securely. I may ask you to provide me the following data - Name, Address, Email Address, Phone number or D.O.B (if required). Obviously being a film business I also create and manage film as per our contractual agreement(s). I use the above data to deliver my service/s to you, to enable to personalise your experience, for marketing services (if consent is given) and to run your booking as contracted to do (including invoices). I collect this data on the lawful basis to arrange and fulfill a contractual service to you as agreed. When you visit my website we also collect Cookies. These are small pieces of data that websites send to a user's computer and are stored on the user's web browser. They are designed to enable the website to remember information, such as what a user might have put in a shopping cart for example.
2. WHICH THIRD PARTIES DO WE SHARE PERSONAL DATA WITH?
I share personal data with the following third parties (when necessary) : Accountacy services as required in line with my business, my email provider and my website provider. Data is not transferred outside of the European Economic Area. There are also certain situations in which I may share access to your personal data without your explicit consent; for example, if required by law, to protect the life of an individual, or to comply with any valid legal process, government request, rule or regulation .
3. WHY DO WE SHARE YOUR PERSONAL DATA WITH THE ABOVE?
I share your data in order to deliver my service to you legally, safely and contractually. I will always make sure your privacy is respected and all third parties are GDPR compliant.
4. HOW DO WE KEEP YOUR PERSONAL DATA SECURE?
I keep your data secure, your film is saved on personal secure hard drives and all invoice data and email data is stored within my secure password protected system to which I am the only person with access. In the unlikely event of a criminal breach of our security I will inform the relevant regulatory body within 72 hours and, if your personal data were involved in the breach, I will also inform you.
6. YOU HAVE THE FOLLOWING RIGHTS:
-The right to be informed about the collection and use of your personal data
- The right of access to your personal data and any supplementary information
- The right to have any errors in your personal data rectified
- The right to have your personal data erased
- The right to block or suppressing the processing of your personal data
- The right to move, copy or transfer your personal data from one IT environment to another - The right to object to processing of your personal data in certain circumstances,
- Rights related to automated decision-making (i.e. where no humans are involved) and profiling (i.e. where certain personal data is processed to evaluate an individual).
I also give you the option to manage your data via: Email or Telephone. While I do not hold personal data any longer than I need to. The duration will depend on your relationship with me, and whether it is ongoing. I may keep some of your personal data for up to 3 years after our working contract with you has finished for Tax legislation purposes After this time I will delete your film indefinitely along (unless consented for marketing purposes where some may be retained) with your relevant details and consent forms. This is due to requests for replacement images being made years after being taken.
If you have any further queries regarding how your data is handled please contact me at firstname.lastname@example.org or using the 'Contact Me' tab on the website where I will be happy to clarify & answer any queries.